Checking a payslip online: 8 checkpoints

In France, a payslip, or payslip, is a document provided by the employer attesting to the salary paid to the employee.

It is a document that is requested as part of multiple procedures, both administrative and personal (as proof of resources for opening a bank account, renting a property, etc.).

It is therefore important to make sure that the document presented to us is authentic and has not been modified to “inflate” income, for example.

So, how do you check a payslip online? Find out in this article!

Certain information must appear and allows you to check a pay slip online.

The regulations change regularly in this regard, and the latest changes date from July 1, 2023.

The form must mention the following elements:

• Name and address of the employer (possibly the name of the establishment to which the employee belongs)
• Number of the job establishment’s nomenclature of activity (APE code or NAF code) and employer’s registration number in the national register of companies and establishments (Siret number)
• Industry-wide collective agreement applicable to the employee or reference to the Labour Code concerning the duration of paid leave and notice periods in the event of termination of the employment relationship
• Name and job of the employee, his or her position in the conventional classification (hierarchical level or coefficient)
• Period and number of hours worked, distinguishing between straight-time and overtime (including the rates applied to the corresponding hours)
• Nature and volume of the lump sum to which the salary of employees on a lump sum relates (weekly or monthly lump sum in hours, or annual lump sum in hours or days)
• Nature of the basis for calculating wages when, by way of exception, this basis of calculation is not working hours
• Nature and amount of salary accessories subject to employee and employer contributions

• Gross remuneration of the employee
• Amount and baseBase on which the rates of the various contributions and social security contributions payable by the employer and the employee are applied, before deduction of exemptions and exemptions
• Rates of social security contributions payable by the employee before deduction of exemptions and exemptions
• Nature and amount of other payments and deductions (including coverage of commuting costs)
• Amount actually received by the employee
• Payment Date
• Dates of leave and amount of vacation pay, where a period of vacation leave is included in the pay period

• Amount of social protection contributions grouped under 5 headings (health, accidents at work and occupational diseases, retirement, family and unemployment)
• Total amount of exemptions and exemptions from social security contributions
• Total amount paid by the employer (gross remuneration paid to the employee, contributions and contributions payable by the employer, minus exemptions and reductions from social security contributions)
• Amount corresponding to the change in remuneration linked to the abolition of unemployment and health contributions

• Net amount payable before income tax and amount of income tax deducted at source

• Amount of net income after deduction of all compulsory social security contributions.

• Net taxable amount used as a basis for calculating the withholding tax
• Year-to-date net taxable amounts used as a basis for calculating the withholding tax
• Amount of income tax deducted at source
• Year-to-date income tax amounts deducted at source
• Net amount of additional and/or overtime hours exempted
• Year-to-date amounts of additional and/or exempt overtime hours

• Mention of the section dedicated to the pay slip on the www.service-public.fr portal, employee contributions section
• Mention encouraging the employee to keep the pay slip for an unlimited period of time
• In the event of short-time working, number of hours compensated

The first step to checking a payslip online is to make sure that all of these elements are present!

Source: Service-public.fr

On the other hand, certain mentions are prohibited.

This information concerns the exercise of the right to strike or the duties of staff representatives.

The nature and amount of the remuneration associated with the staff representation activity must be mentioned on a form annexed to the pay slip.

It is up to the employer to draw it up and provide it to the employee.

Second step to check a payslip online: make sure that these elements are NOT present!

For the delivery of an electronic pay slip, the employer must inform the employee of the terms and conditions of access to this document. The employee has the option of refusing the electronic receipt of his or her pay slip and must notify the employer.

The employer is required to keep a copy of the pay slip (in paper or electronic form) on the company’s premises for a period of 5 years.

Beyond these 5 years, payslips may no longer be directly accessible within the company (although they should not be abolished). In this case, the employer must guarantee the employee the availability of his or her payslips:

• for a period of 50 years from the date of their issuance, or
• or for 6 years after the employee’s retirement.

To verify the authenticity of a payslip, it is advisable to consider the following points:

• Check that the company exists : Make sure that the company really exists by publishing a SIRENE situation notice from the State, for example (at the following address: https://avis-situation-sirene.insee.fr/), and that the information is consistent with that on the payslip (address, SIRET, etc.).
• Review the quality of the document : Fake payslips often have poor quality, with spelling, grammar, or layout errors. They can also be blurry or appear to have been altered: all of this can be spotted quite easily.
• Check the amounts and calculations : Longer and more complex, check that all the calculations are accurate, as well as the amounts that appear on the payslip. To make it simple and go quickly, you just have to take the gross salary, deduct all the employee contributions to arrive at the net before tax. In this case, income tax will have to be deducted again to arrive at the net paid. We will also be able to control paid leave, annual totals, etc.
• Look for irregularities in earnings : If the salary seems too high for the position or industry, or if it remains the same each month without variation, it may be suspicious.
• Examine the amounts on the payslip : Sums that are too “round”, without decimals, can be a warning sign.
• Check Social Security and Tax Identification Numbers : If these numbers are missing, incorrect, or don’t match the employee, it may indicate fraud.
• Confirm employment : If possible, contact the employer to confirm the person’s employment. You can also use social networks, LinkedIn for example if the person has an account. An inability to confirm employment or information that is inconsistent with the pay slip can be signs of fraud.
• Request the tax notice : If you can, request the tax notice for additional verification.

The pay slip is a document regularly requested as part of administrative or personal procedures as proof of resources (for the simple rental of a home for example).

Checking a payslip online is therefore fundamental because the stakes are high in the event of falsification.

It is possible to do this “manually” but it requires time and meticulousness, or it is possible to use our service to extract all the important information from a civil servant pay slip via the 2d-Doc code!

Do you need to check identity documents such as CNI, passports, residence permits or proof of resources (CAF payment certificate / payslip) online in a few minutes?

Finally, if you need to verify the authenticity of documents as part of a rental application, we offer a dedicated service at the following address: